Activity Group Template
Cabin Group Template
Health Form
Chaperone Guide
Teacher Information Booklet
- Return a signed copy of your contract by fax, email, or mail.
- Pay your 10% deposit by credit card or cheque.
- Review the copy of your schedule and contact us if you have any questions or would like to request any changes
- Contact us to finalize the number of participants you are bringing. This is your last chance to reduce by more than 10% without a financial penalty
- Think about designating a fist aid person, vehicle and driver for emergencies:
First aid person ________________________________
Emergency vehicle & driver _______________________
- Discuss trip goals and behaviour with students
- Distribute gear list, health forms, and permission forms (school specific) to
parents/guardians
- Arrange transportation needs. Traveling to Camp via bus or bike entitles your
group to a 2% discount.
- Begin collecting all dietary and medical information
- Send home Financial Assistance Forms and collect them and post or fax them to
us
- Make sure you have enough chaperones for your program, taking into account your organization's criminal record check requirement
Some things to keep in mind when recruiting chaperones:
• How many? You will want a ratio of 1 adult per 9 students or one per cabin
(include yourself and other teachers). You will be charged for additional adults. If
you have an Educational Assistant for a special needs camper, s/he is
complementary.
• Chaperones are very physically active; most people walk about 10km a day while at
camp!
• Chaperones whose activity group is kayaking are required to perform a wet-exit,
which is when one exits at kayak by over-turning it and sliding out underwater.
• Camp Thunderbird is a non-smoking site. There is no designated smoking area and
those who smoke are asked to leave property (about 3km from main camp)
• Chaperones are responsible for supervising between 8 and 12 students and
supporting the Camp Thunderbird Instructor
- Complete the confirmation sheet you received with your contract and email it to tbirdoutdoored@victoriay.com or fax to 250-642-3980
- Begin to finalize your cabin and activity groups. Cabin and activity group templates available in the resources below. Camp Thunderbird does not need to receive copies of these.
- Ensure you have all the required permission forms and medical information that your organization requires
- Ensure you have a first aid kit and group first aid attendant organized
- Ensure you have an emergency vehicle booked that will stay at camp for the duration of your program.
- Review trip goals and behaviour with students
- Provide a Chaperone Guide to chaperones. A suggested template is available in the resources below in Word format for you at modify to your needs.
- Review Guidelines and Expectations with chaperones (a copy was emailed to you with your contract)
- Confirm transportation arrangements
